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District Manager Job Description

January 12, 2022

District Manager Job Description

Purpose of Job:

The District Manager shall report directly to the Board, take direction from the Board; devote full time and attention to the business of the District (i.e. not to accept or engage in any other employment) performing the District Manager’s duties and responsibilities in compliance with all adopted rules, policies and procedures of the District and all applicable local, state and federal laws, statutes, rules and regulations.

The District Manager shall to the extent authorized by law have overall day-to-day operational responsibility for the provision by the District of its community development services and operation and maintenance of the District’s facilities, subject to supervision by the Board and in doing so shall keep the Board apprised through not less than monthly written reports. The District Manager will coordinate operations and maintenance activities and assist in budget preparation, adoption, and implementation. Responsible for the area of public education activities relating to District projects, services, and activities; including neighborhood programs involving participation of residents; speaks to property owners and community organizations and provides information regarding projects and activities and public information materials for distribution. Participates in legal activities relating to projects; attends hearings during court proceedings and provides depositions; meets with District attorneys to discuss cases. Prepares or completes various forms, reports, correspondence, executive summaries, requests for proposals, requests for qualifications, schedules, flow charts, progress/status reports, budget documents, cost estimates, purchase order requisitions, notices to proceed, work orders, change orders, punch lists, action plans or other documents. The Chairman of the Board (and the Vice- Chairman in the Chairman’s absence) shall be the District Manager’s point of contact.  The District Manager shall prepare and unless otherwise precluded by applicable law, provide to all Board members memorandums of all such meetings.

The District Manager attends all regular and special meetings of the Board, unless otherwise excused by the Chairman (or the Vice-Chairman in the Chairman’s absence) and has the authority to bind or act on behalf of the District pursuant to limits of authority established from time to time by Resolution of the Board. The District Manager shall maintain a comprehensive, current knowledge of applicable laws/regulations, including those concerning human resources and employee relations; maintain an awareness of new methods, trends, and advances in the profession; read professional literature, maintain professional affiliations; and attend workshops and training sessions as appropriate. All employees of the District are to report to the District Manager. The District Manager has the authority to hire and discipline all District employees. The District Manager has the authority to terminate the employment of all District employees. The District Manager shall promptly advise the Board in writing of all employee or personnel changes or disciplinary actions.

Duties/Responsibilities:

Responsible for the day-to-day operations of the District including but not limited to the following to be performed by the District Manager:

  • Submit a detailed written management succession plan to the Board by no later than each July 1st of each year; updated as appropriate
  • Coordinate the preparation and implementation of operating schedules
  • Coordinate an annual preparation and updating of operating policies, submit to the Board for review and approval and thereafter implement adopted policies.
  • Implement and monitor action plans, and provide written status reports to the Board
  • Attend all Board meetings and provide meaningful dialogue on issues
  • Periodic identification and report to the Board of significant policies, issues and District needs, including analysis of policy implementation, with administrative and financial impact statement and effect on the District.
  • Coordinate with residents and property owners to ensure required levels of service are being met as part of the District’s budget preparation
  • Identify new services
  • Identify the need to expand existing services
  • Identify new levels of service
  • Define cost of service and revenue source
  • Liaison to FASD lobbyist to pursue funding and legislation that supports the District

Knowledge and Skills:

  • Utilities, public works, and governmental administration experience necessary
  • Local Government experience
  • Oral and written communication skills
  • Learn the geography and street location of the District

Education and Experience Requirements:

  • Bachelor’s degree supplemented by a minimum of five (5) years previous experience and/or training that includes local government project management, budget administration, contract administration, employee supervision, employee management, general management, and operational experience in management; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
  • Must possess a valid Florida driver’s license.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is occasionally required to stand; walk; use hands and fingers to handle, feel or operate objects, tools or controls; and reach with hands and arms. The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch, crawl, talk, hear and smell.

The employee must occasionally lift and/or move objects up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this classification.

All positions are subject to a criminal background check. A conviction in and of itself may

not necessarily preclude employment.

Benefits:

The District offers a 457 plan with an Employer match, paid medical, dental, vision, short-term and long-term disability for employees.  There is a HSA medical plan available with an employer contribution to help offset the deductible and a traditional medical plan is available as well.  The District Manager position is eligible for 280 hours of PTO each year, 9 full day paid holidays and 2 half day paid holidays each year.  Eligibility for benefits begins on the first of the month following 60 days of employment and PTO benefits are available after 90 days of employment.

Who is Gateway Services CDD and what can you expect?

The Gateway Services Community Development District is a Chapter 190, F.S., Special District formed in 1986 with a focus on stormwater management, roads, landscaping and utility services. The District covers 4,500 acres adjacent to SR 82 and Daniels Parkway in Lee County and has over 12,700 residents with a significant commercial presence as well.

The District has an Enterprise Operation that supplies potable and irrigation water, and wastewater collection services to more than 5,000 accounts. The General Fund is supported by yearly assessments included with the property owners tax bill from Lee County. 

A few facts about Gateway:

  • The major roadways in Gateway (Gateway Blvd. and Griffin Drive) are owned by Lee County. 
  • The first of two roundabouts was completed in August of 2021 with construction on the second scheduled to start in 2022.  The second roundabout project entails significant utility relocation which should begin in October 2021. 
  • The District currently uses TetraTech as their District engineer and Inframark as their service company. 
  • There are four schools in Gateway and 45 Homeowner Associations.
  • The stormwater system includes 80 ponds (482 surface acres) that make outfall under I-75 and into the Six Mile Slough.
  • There are 36 conservation areas (305 acres).
  • The District budget for the FY 20–21 year is $20.2M and for FY 21–22 is $23.9M.
  • There are 21 full-time employees and 2 part-time employees

The District does have a few challenges in its future including:

  • The current AMI Meter system is not performing as designed and is in year 7 of its 10-year warranty.  Next steps need to be discussed and decided.
  • There are hundreds of live oaks planted in Gateway which are part of the identity of Gateway and part of its problem.  The roots are causing damage to roads, valley gutters, sidewalks, and underground pipes.  This is a very sensitive topic to the residents of Gateway.
  • The Gateway Commons pool is a few years past when it should have been resurfaced.  Discussions regarding whether to keep the commons pool and repair it, close it, or build a new pool are happening on a regular basis.  This is also a sensitive topic to residents.
  • Streetlights and irrigation are in need of repairs and replacement due to aging infrastructure.

GSCDD is an equal employment opportunity employer. Interested persons please respond with a resume and cover letter by email to careers@cddmanagement.com